Waiver, Terms & Conditions


Please do not attend if you are feeling unwell or should be self isolating

These conditions are here to make the event fun and keep you safe – please read them and contact the organisers if you have any questions.

  1. I agree to comply with all the rules and event instructions of the Napier Port Ocean Swim and accept decisions of the event committee.
  2. For myself, heirs, next of kin, successors and assigns I hereby:
    1. Waive and release any and all claims I may have against the Napier Aquahawks Swim Club, its partners, supporters and sponsors, its events committee, their officers, members, volunteers, employees or any one or more of them or their executors, including any of them arising out of my participation in the event and its related activities, together with any costs including attorney’s fees that may be incurred as a result of any such claim whether valid or not, and
    2. Indemnify and hold harmless the releases and each of them against any such claim that I or my guests, or anyone or more of my executors, next of kin, or successors may have or assert against any costs including attorney’s fees with respect thereof.
  3. I consent to receive medical treatment that the organisers think is necessary during or after the Napier Port Ocean Swim.
  4. I consent to the free use of my name or image in any newspaper, promotional advertising material, video or telecast taken by or on behalf of Napier Aquahawks Swim Club and/or its sponsors.
  5. I affirm that I have properly trained for and fully satisfied myself as to my physical and medical condition to compete in the event.
  6. I acknowledge that participation in the Napier Port Ocean Swim carries with it potential risks including choppy surface conditions, rip currents, breaking waves, unknown seabed conditions, marine creatures, impacts with people and craft and other potential risks and hazards, and involves real chance of serious injury or death from these risks and hazards.
  7. I understand that the event is conducted in open water and safety precautions undertaken by organisers (such as supervision and event safety briefing) are a service to me and other competitors but are not a guarantee of safety.
  8. I understand my condition and progress in the race cannot be individually monitored and I take responsibility for my own well being and that I participate in the swim at my own risk.
  9. Event officials have the final authority to remove competitors from the water if judged to be physically incapable of continuing the race without risk of serious injury.
  10. I accept that it is my responsibility to contact the event organisers should any information on my entry form need to be updated e.g. emergency contact details.
  11. I accept that I have an important responsibility to listen to all pre-event safety briefings and to immediately seek clarification from an event official on anything which is not entirely clear to me.
  12. I acknowledge that I have sole responsibility for my personal possessions during the event and its related activities and that any storage service offered by the organisers will be all care and no responsibility for loss or damage.
  13. I understand that my entry is non-transferable and in the event that I am unable to compete that a refund will not be issued.
  14. The race committee reserves the right to change the format of the event for reasons beyond their control and that I consent to these changes and I agree that all of these conditions in this waiver and terms and conditions shall apply to that changed event.
  15. The race committee reserves the right to cancel or postpone the event due to rough or dangerous seas, natural disaster or any other event beyond the control of the organisers; due to committed costs I understand that my entry fee may not be refunded.
  16. I acknowledge that the timing transponder is my responsibility and that I agree to pay $50 if I fail to return it.
  17. I confirm that if I am placing an entry on behalf of a team that I have shown these Waiver and Terms and Conditions to each member of my team and they have read, therefore understood and accepted the waiver and terms and conditions and I am authorised by each of the members of my team to confirm these matters to the race organisers.
  18. I certify that I am 14 years of age or older, or if I am not then I acknowledge that I have a high level of swimming ability and fitness and that parental guidance is required and that I have had these terms and conditions viewed and agreed by my legal guardian which effectively gives me consent to participate in this event.
  19. I understand that my contact details are included in the event database and that this database may be used for promotional purposes by event stakeholders.